How to pick the best event decorator?

February 16, 2021

Organizing an event is no easy task. Many things have to be thought of. Weeks and even months of planning. A very crucial part of any event is its decor. Let's first clarify who exactly an event decorator is. 

You probably picture someone standing on a ladder hanging balloons from the ceiling. And that's where you're wrong. Simply put, their value lies in a far more difficult task - coordination. As an event decorator, you are responsible for the overall atmosphere of the event. The decor of the event is more than just a simple decoration. 

Although the terms event decorator and event planner are very similar, they do not mean the same thing. There are professionals who deal with both arranging and planning parties, but not everyone works in both areas. However, those who specialize only in event decor will work with your event planner to ensure that everything goes smoothly. They will help you decorate the look of the event, lighting, table decorations, flowers, wall decorations and decorate the event space for the big day.

So how do you find the best event decorator? Simple, with Spotfood. Create an event, list your needs and get personalized quotes from decorators. After accepting the quotes, work with these vendors on our platform and make your event a success. Spotfood can be accessed via web, Google Play or App Store.

Before you start looking for a professional to decorate your next event, use this guide to know what to look for to choose the best event decorator.

Determine the occasion of the event

Before you begin your search, you need to determine the type of event, your goals, the number of guests, the venue, the theme and the budget you have. 

Before you begin your search, you need to determine the type of event, your goals, the number of guests, the venue, the theme and the budget you have

You need to know what you want your event to look like, what message you want to send. Do you want the decorations to be luxurious, mystical or playful and cheerful. No decorator, no matter how experienced, can help you if they don't know what you need. Be detailed about the decorating ideas and the style you want to achieve. 

Do the research

Once you have determined what type of event you are planning, it is important to find an event decorator that is suitable for your event. It is necessary to find out what type of event they work on most often. For example, if they usually decorate business events, they may not be the right choice for your private event.

This doesn't mean that a decorator has to have a lot of knowledge in your field to do their job well, but it's worth asking them if they've ever decorated an event in a similar style and scale to yours. Also ask for expertise, references and look at photos of previous jobs. Or, you could just sign in to Spotfood, tell all the decorators on the platform what you want and need and they'll provide personalized quotes for you.

Take the interviews

It is important to schedule a get-to-know-you meeting to make sure you know each other well and that you will function well together. Be sure to interview several different decorators before you decide. Some of the questions you should ask are: Will there be a team of people working at my event or just one? Is there a limit to the number of meetings we can have before the event? How and how much do they charge? Here you can download a free Decorator Questionnaire to help you approach potential decorators.

These questions will help you make the best choice that suits your preferences. But perhaps most importantly, make sure you hire someone you like. Your event decorator will be the person who will work closely with you on the big day. This could take months, so make sure it's someone you can communicate well with. You should meet with the event decorator at least four to six weeks before your event.

Create a decorating plan

After you have chosen the best decorator, you will need to make consultations and a joint plan. You will work with your decorator to develop and enliven your vision. Each design element must make sense together to achieve the overall theme and mood. Make sure your decor complements the venue’s aesthetics.

You will work with your decorator to develop and enliven your vision

When the designer has captured your vision, they will develop a decorating plan. The plan will include suggestions for color schemes, lighting, linens, table settings, flowers and wall decorations. It can provide a mood board or samples of items he will include in the event decor to give you an idea of how everything will look.

Once he has your approval and a deposit, the decorator purchases or rents all the items that go into your party design. He will source, order and make everything you need and will stay in touch with you to keep you informed of progress. When choosing a decorator, you need to make sure that they can provide all the necessary elements to make your day special.

Book and relax

You need to choose a decorator who is not only willing to listen to your requests, but who will actually allow input and suggestions. The best events are the ones that are designed together with your own vision and the vision of the vendor.

Also, be sure to choose one who truly loves his profession. Creative professions of any kind require true passion and love for their job. Only a true professional will be able to provide you with the talent, skills and abilities needed to create an event that brings all your hopes and dreams to life.

In the end, let's conclude: Spotfood. Search. Chat. Hire. Relax.